Leave Calendar
Overview
The Leave Calendar, found within your personal profile, is your central hub for managing your time off. Here, you can submit new leave requests, view the status of past and present requests, and see a history of your applications. Any approved leave marks your selected days as non-working days, which is critical information used for accurate resource and capacity planning.
1. The Leave Calendar Dashboard
This screen provides a comprehensive history of all your leave applications.
- + Apply for Leave Button: Located in the top right, this is used to submit a new request for time off.
The dashboard table includes the following information:
| Column | Description |
|---|---|
| APPLICATION DATE | The date and time you submitted the leave request. |
| LEAVE DATE | The specific date you requested off. |
| LEAVE TYPE | The category of leave you requested (e.g., Sick Leave, Casual Leave), as defined by your administrator. |
| REASON | The reason you provided for the leave. |
| STATUS | The current state of your request: PENDING, APPROVED, REJECTED, or CANCELLED. |
| APPROVER | The user who reviewed (or will review) your request. |
| ACTION | Allows you to take action on a request, such as Cancel. |
2. How to Apply for Leave
- From the Leave Calendar dashboard, click the + Apply for Leave button.
- The "New Leave Application" modal will appear.
- Fill in the required information:
| Field | Description |
|---|---|
| Application Date | This is automatically set to the current date and time. |
Type * | Select the category of leave you are requesting from the dropdown menu. |
Date * | Use the date picker to select the specific date you are requesting off. |
Approver * | Select your manager or the designated approver for your leave. |
Reason * | Enter a brief reason for your leave request. |
Once all fields are complete, click the Apply button. Your request will now appear in your Leave Calendar list with a PENDING status.
3. Understanding Date Validation
Zymmr's leave system includes rules to ensure that requests adhere to company policy. The most common rule is the minimum notice period. Each Leave Type can have an "Apply Before (Days)" rule configured by your administrator.
Example: Validation Error
If you see a validation error message like "Leave date must be at least 2 days from today":
This means the Leave Type you have selected requires you to apply for it at least 2 days before the leave date. You will not be able to select a date that violates this rule. If you need to request leave with shorter notice, you may need to select a different leave type (if available) or contact your approver directly.
4. Managing Your Submitted Requests
After you have submitted a leave request, you can still manage it from the Leave Calendar dashboard.
Cancelling a Request
If you no longer need to take a day off, you can withdraw your request.
- Find the leave request in the list.
- Click the Cancel link in the "ACTION" column.
- Confirm the cancellation when prompted.
The status of the request will change to CANCELLED. You can typically cancel requests that are in either a PENDING or APPROVED state.